Privacy Policy

Privacy Policy for Departures Designed Travel LLC

Effective Date: May 6, 2026

At Departures Designed Travel LLC, we value the trust you place in us to design your travel experiences. This Privacy Policy describes how we collect, use, and protect your personal information in our role as an intermediary between you and third-party travel suppliers.

1. Information We Collect

To facilitate your travel arrangements, we collect personal data including, but not limited to:

• Identification Data: Full names, dates of birth, and gender as they appear on government-issued IDs.

• Contact Information: Email addresses, phone numbers, and physical billing addresses.

• Travel Documentation: Passport details, visa information, and Known Traveler Numbers (TSA PreCheck/Global Entry).

• Payment Details: Credit card information used to secure deposits and final payments.

• Preferences: Dietary requirements, mobility needs, and frequent traveler program details.

2. How We Use Your Information

We use your data strictly to:

• Generate custom proposals and accurate quotes.

• Process bookings and secure deposits with third-party suppliers.

• Communicate essential updates regarding your itinerary or supplier changes.

• Comply with legal and financial record-keeping requirements.

3. Sharing with Third-Party Suppliers

Departures Designed Travel LLC acts solely as an intermediary. To fulfill your booking, we must share your personal information with third-party suppliers, such as:

• Airlines, hotels, and cruise lines.

• Tour operators and transportation companies.

• Travel insurance providers.

Note: Once shared, your data is subject to the specific privacy policies and terms and conditions of those third-party suppliers. We are not liable for the privacy practices or service failures of these independent entities.

4. Pricing and Booking Data

Due to the dynamic nature of travel pricing, information provided in proposals is subject to change. We share your data with suppliers at the time of booking to lock in rates; however, Departures Designed Travel LLC is not liable for price increases, fuel surcharges, or government taxes implemented by suppliers prior to or after your data is transmitted for booking.

5. Data Retention and Cancellations

All cancellation requests must be submitted in writing. We retain records of your transactions and communications as required by law and for the purpose of managing any third-party supplier penalties or refund processes.

6. Liability and Security

While we implement industry-standard measures to protect your data, Departures Designed Travel LLC is not liable for injury, loss, or damage caused by any third-party person or company engaged in conveying the passenger or handling passenger data.

7. Your Rights

You have the right to review, update, or request the deletion of the personal information we hold. Please note that deleting certain data may result in the cancellation of active travel bookings subject to supplier penalties.

8. Contact Information

For questions regarding your data or this policy, please contact:

Departures Designed Travel LLC

Email: departuresdesignedtravel@gmail.com

Website: departuresdesigned.com